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A stack of colorful binders and folders.

Editing academia: Working with students

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A stack of colorful binders and folders.

I loved academic writing when I was a student, and now I get really excited when I get to work with students as an editor. In the past few months, Talk Science has done formatting, copy-editing and writing coaching for graduate students in sociology, political science and education.

The Editors’ Association of Canada (EAC) has guidelines for working on theses and dissertations that clearly outline everything you should consider. We follow these strictly at Talk Science, and I’ve gone through and picked out a few points to expand on with my own experiences.

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International Plain Language Day

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October 13th is International Plain Language Day (IPLDay), a celebration of clear communication and the plain language movement. In Vancouver, we celebrated IPLDay a week early at Communication Convergence, a conference that brought together communicators from different fields for an afternoon of discussion. I’m fairly new to the concept of plain language, and throughout the afternoon I began to reflect on how it fits in with my role as a science communicator.

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Copyright: Quotes

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My alma mater’s policy on quotation is (loosely paraphrased): “Please for the love of all that is good and pure in the universe, properly attribute all words from external sources so that we don’t need to award you a special mega-F and chisel your academic malfeasance into your headstone.” Point being, at least in my experience, talking to students about quoting is mostly a matter of begging them to actually do it rather than plagiarizing. At no point in my undergrad career did anyone explain the concept of “academic fair use” to me. I happily typed away, quoting (and properly citing, of course) to my heart’s content.

A beautiful tardigrade, easily procured without incurring anyone’s wrath. © Jacopo Werther, 2013 (CC BY 2.0)

The thing about academic fair use is that it only covers you when you’re writing for a school of some kind. Even if you’re absolutely faultless in attributing the words you use, the sources from which you derive them and the use to which you put them both bear on what you’re allowed to do. You might need to ask permission to reproduce certain content or certain quantities of it. It’s also possible, depending on what you want to do, that the rights-holder will be entitled to compensation.

The first question I imagine most people will have is, “What are the circumstances under which I can just use whatever I want without asking or paying anyone?” The answer to that is public domain. If the copyright has lapsed, or if the creator has voluntarily released the work into the public domain, then you’re free to do as you like with it. Be aware, though, that Creative Commons is not the same thing, and many of those licences come with conditions—though conveniently, many have attribution as the principal requirement. Also be aware that what constitutes public domain varies among countries, since they have different rules about when rights lapse.Read More »Copyright: Quotes

Forget zombie nouns–watch out for vampire verbs

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I don’t often leave a six-hour seminar with more energy than when I came in, but if it’s six hours of language stuff, I’m pumped. This past Saturday the BC branch of the Editors’ Association of Canada hosted a workshop called Eight Step Editing, delivered by veteran editor and writer Jim Taylor, who developed the program in the 1980s. Jim has taught this process literally for as long as I’ve been alive, and I soaked up all the expertise I could. Eight Step Editing provides a framework for the editing process, a systematic way to approach editing that begins with making the fewest changes to the author’s words and becomes progressively more in-depth. I won’t go into the eight steps (you can find a good summary here), but I will share with you what got me so excited.

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